The OLL '22 Video Games Convention is organised and hosted by OLL Events Ltd, registered in England (ref 13830262).
While individual showcaser partners, guests and sponsors are responsible for their own content and provision of event attractions, overall administrative control remains the sole authority of OLL Events Ltd.
What personal information do we collect?
We collect your personal information when you enter your details on forms on our websites or when you contact us (in writing, by post, email, by posts and messages via our social media platforms, by telephone, or in person at our trade show). We also collect your personal information when you are a recipient of services or products purchased through OLL '22 external links from this website.
When you contact us via this website, by completing an ‘enquiry’, ‘contact us’ form, or any other form, we may need to use your personal details to respond to your query or handle your enquiry. The details may include your name, address, landline telephone/mobile number, and/or email. In the case of an enquiry on behalf of a company we may collect your company’s name, your position; company address, company email address, and company telephone number.
OLL '22 collect your personal information:
How long do we keep your personal information?
We use your personal information only to send you the information you have requested from us. Unless you purchase a service or product from OLL '22, or you indicated a desire to receive news or promotional information, your personal information will be deleted from our systems seven years after your enquiry.
Why do we collect your personal information?
Storage of Payment Card Information
For purchases made online via our website, we do not hold any bank payment card information.
Sharing your Personal Information with Third Parties
Your personal information is only used by OLL '22, for the purposes previously described above. We share your personal information with select third party business partners only where it is necessary to do so, for the purpose of providing the service or product you have enquired about or purchased through OLL '22.
We may share your personal information with certain authorities, including the law enforcement agencies, credit bureaus, fraud prevention agencies and select other entities, for:
We do not sell your personal information to any other third party, for any reason whatsoever. In the UK, we do not use automated call services and we do not record telephone calls for training, or other purposes.
In cases where your personal information has been provided to a third party as part of provision of a service or product purchased, you may need to contact the third party directly in relation to their continued use of your personal information.
Security of your Personal Information
OLL '22 is committed to keeping your personal information secure. All personal information collected via our website is stored on a secure server to protect it from being accessed or used inappropriately.
Accuracy of Your Personal Information
OLL '22 will ensure that your personal information is kept accurate and up to date as far as is reasonably possible. We encourage you to advise us of any changes to your information. Where you have opted-in to receive news, periodic offers, or promotional email marketing, we will use only relevant personal information to contact you.
Promotional Email Marketing
Where you have indicated your preference to receive news, periodic offers, or promotional email marketing, by checking the box on our web forms we will use only relevant personal information to contact you. We may communicate with you by email, post, telephone, text messaging and/or social media posts and messaging where you have provided consent to do so.
If you do not wish to receive promotional marketing emails from OLL '22, please use the unsubscribe feature on any promotional email, or send an email stating “please unsubscribe me” in the subject line, or use our “contact us” form to request that your contact details be removed from our database. Please note we will only retain your personal information where our legal or regulatory obligations require us to do so.
How can I obtain a copy of my personal information?
If you would like to obtain details of your personal information held in our database and/or in hard copy, stored by OLL '22, please contact us via our contact page form, or in writing to the address below. The OLL '22 will require certain details to be able to locate your personal information which may include the dates and details of centre visits, website visits, emails and the services or products you have received.
Transferring Personal Information Outside of the UK
OLL '22 may need to transfer your personal information to third parties located outside the UK. If so, we will ensure that the personal information is protected to a level which meets the requirements of UK law.
OLL '22 is the data controller responsible for this website.
Third Party Websites
Our website, emails and social media pages may contain links to websites operated by third parties. OLL '22 are not responsible for privacy statements, notices, policies, services offered, or other site content displayed on third party websites.
Our Cookies Policy can be found here: https://www.ollgames.co.uk/cookies-policy
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